FAQ's Updates

Word Count Increase – Program Summary

The Program Summary is being included in the word count so we are increasing the word count to 3,200 words. The Program Summary should be 200 words – but the software will not stop you from adding more words. Please restrict this answer to 200 words.

External Demand Definition

External demand is defined as anything outside the UA system. So the other MAU’s or Statewide and the community campuses are considered internal demand.

Uploading & Sizing Images

You can have up to 7 images in each function’s template.

There is a 2 minute video on how to insert images at the website and a 1.5 minute video on how compress your image size.

Make certain the image size is less than 1000 KB, generally 80 KB should be big enough.

·        In the write-up section there is an ‘insert image’ button.

·        In the Image Manager – create a new file folder for your function

·        Click on the file folder

·        Upload the image.

·        You should see the image in the write-up box. If you don’t, it didn’t work. If it is very large, resize the image to make it smaller and insert again.

Seeing A PDF Draft of the Template Write-Up

You can see a complete draft copy of your function template – and even save it as a PDF.

There will be a short video about this added to the website today.

·        Click on Reporting

·        Choose Program Write-Up Report

·        Choose Program Status ‘Drafts’

·        Select you program

·        Click Load Report

·        Read it in the browser or select the disk icon to choose a download option (pdf, excel, word, etc)

Seeing the Write-Up in a Form to Easily Edit

You can also look at the write up in a way that makes it easy to edit.

There will be a sort video about this added to the website today.

·        Move your mouse over Program Information

·        Choose Browse Program Information

·        Select Program

·        Choose Expand All to see the questions and the answers (this will not show any data charts you created). It is designed to let you quickly read what was written and click in to edit it.

·        The Program Summary does not show on this screen.

For additional information and training videos, please visit http://www.uaa.alaska.edu/program-prioritization/support-task-force/index.cfm

FAQ’s – answers to questions asked at the last couple of training sessions

Can images be included in the template write-up?The author can include 7 images in the write up. One image must be the function's organization chart - please limit the org chart to those working within the function.  The other 6 images must be quantitative in nature (ex: pie chart, trend line, etc). 

Please be certain the image includes:

• a clear title and legends, and
• no footnotes (these should be included in the writeup).

The image size must be small, so consider grabbing a screen-shot of the image with your computer's snipping tool.

How do we add/change authors or approvers?

The approver can send an email to supporttaskforce@uaa.alaska.edu requesting a change to either the authors or the approvers.

Will numeric scoring be used?
Yes. For support functions, the evaluators will use numeric scoring based on the rubric.

Who is evaluating the templates?

Members of the Support Task Force will evaluate all of the templates. The committee is made up of support professionals and faculty. They are listed under "Members" in the website.

Did UAA look at any models other than the one developed by Dr. Robert C. Dickeson?

UAA spent the last five years looking at different ways to contain costs strategically—it actually culminated in the Cost of Programs effort, not prioritization.  Larry Goldstein visited campus years ago and spent time with all the leadership of the university looking at what prioritization might do. It wasn't until another two years went by that there was a decision to review a more dramatic approach to programmatic change and prioritization seemed to be a good way to go.

UAA looked at a number of models including Responsibility Center Management. 

Leadership also looked at what other universities were doing to reduce costs.  The model which provided a way to objectively look at programs was prioritization and Dickeson's was the best prioritization model reviewed. 

UAA contracted with Mr. Larry Goldstein on the program prioritization process.  Mr. Goldstein has completed trainings with Dr. Dickeson for many years, and uses a model based on one described in Dr. Robert Dickeson's Prioritizing Academic Programs and Services. 

Additional Training Sessions for Software and Data for UAA Prioritization Support Functions

Week of Feb 3rd:

T 2/4/14:             1:00-2:30             LIB 307

W 2/5/14:           3:30-5:00             LIB 307 and Broadcast Electronically with Lync

Week of Feb 10th:

Th 2/13/14:         8:00-9:30             ADM 204 Broadcast Electronically with Lync

Week of Feb 17th:

M 2/17/14:         11:00-12:30        ADM 204

T 2/18/14:           8:30-10:00          ADM 204 Broadcast Electronically with Lync

F 2/21/14:           8:00-9:30             LIB 302A

Link and Dial Up Information for Sessions Broadcast Electronically
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Conference ID: 34027
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